Class Size Regulation 'Excepted Children'

The published admission number (PAN) in key stage one is only ever exceeded in the following circumstances set out as 'permitted exceptions' to class size legislation in the Department for Education's (DfE) guidance; lnfant classes (those where the majority of children will reach the age of 5, 6 or 7 during the school year) must not contain more than 30 pupils with a single school teacher. Additional children may be admitted under limited exceptional circumstances. These children will remain an 'excepted pupil' for the time they are in an infant class or until the

class numbers fall back to the current infant class size limit. The excepted children are:

a) Children admitted outside the normal admissions round with statements of

special educational needs or Education, Health and Care Plans (EHCP) specifying

a school

b) Looked after children and previously looked after children admitted outside the

normal admissions round;

c) Children admitted, after initial allocation of places, because of a procedural error

made by the admission authority or local authority in the original application

process;

d) Children admitted after an independent appeals panel upholds an appeal;

e) Children who move into the area outside the normal admissions round for whom

there is no other available school within reasonable distance;

f) Children of UK service personnel admitted outside the normal admissions round;

g) Children whose twin or sibling from a multiple birth is admitted otherwise than as

an excepted pupil;

h) Children with special educational needs who are normally taught in a special

educational needs unit attached to the school, or registered at a special school,

who attend some infant classes within the mainstream school.

Admissions Key Dates and Procedure for September 2025 admissions

We are a voluntary controlled school and the admission authority is Leeds City Council, who set our admission policy every year.  You can read our school’s admission policy at Our school admissions policies (leeds.gov.uk)

How to apply for a September 2025 place

If you are applying for a reception place for September 2025, all applications are made in advance. Offers are made by the Local Authority on national offer day.

You must apply to the local authority who empties your bins. If this is Leeds, go to www.leeds.gov.uk/apply. The website is a composite prospectus for all Leeds schools, and this includes:  

• all the steps you need to go through to make an application
• the key dates
• a search tool to see if your home address gives any higher priority for admission to any school(s)
• an explanation about how places are offered if there are more applications than spaces (oversubscribed)
• the online application portal - apply online and you will be sent your offer by email
• a summary of each school’s individual admission policy criteria
• data about who got a place in the last 3 years - this will help you work out if there is a reasonable chance of your child qualifying for a place
• Information about applying under a specific admission criteria (such as your child being previously looked after). It is important to ensure you submit all supporting evidence by the deadline to show you meet any such criteria

You can also watch the Leeds City Council school admissions video for more information.  (Note to schools: hyperlink is  https://www.youtube.com/watch?v=WRU1SrS7iJE )

The council’s social media pages will also tell you about Q&A sessions where you can ask questions.

You can also see information about our school, including previous admission data, on our school page on the Leeds City Council’s website Barwick in Elmet Church of England Primary School

Application timetable The below timetable applies to applications made to Leeds City Council. If you apply to another local authority, they may have different dates

In-year applications

If you are moving into Leeds or want to change schools in Leeds, you need to make a school transfer – often called an in-year application.

This includes

• applications for a place in reception after the start of term in September
• and applications for a place in all other year groups (year 1-6)

Moving schools can be a difficult experience for a child. You should always speak to your child's current school before trying to move to see what support they can offer you.

How to apply for an in-year place

Leeds City Council has delegated the decision making for in-year applications to our Governing Body.  

You can apply for a place online using the Leeds in-year application form at Before you move schools (leeds.gov.uk).You can apply for places at our school and any other Leeds schools who are part of the centralised Leeds in-year application scheme at the same time.

If you have moved house, please upload evidence of the house move with the online application. You can find out what you need to provide on the above website.

We have to offer places by applying our admission policy criteria to your child’s application and we will contact you with our decision about offering you a place.  We will tell you our decision no later than 15 school days from when you apply.

If we cannot offer you a place, we will

• write to you to explain the reasons

• explain how you can appeal and   
• add your child to our waiting list in case a place becomes free.

Our waiting lists are kept until end of each school year. You will need to make a new application if you want to be on the waiting list for the following school year.

Appeals

If we cannot offer you a place, you will have the right of appeal. The appeal panel is independent of the school and council and their decision is legally binding.

Before you appeal you:

• should accept any place that you have been offered in case your appeal is not successful
• should think about why you are appealing and check if it is likely to be successful
• could read the advice for appealing school places on GOV.UK 
• could get independent advice on making an appeal from a charity

Leeds City Council arranges our appeals, and you can find the appeal form at School appeals (leeds.gov.uk)    

If you are appealing for a reception place for September 2025, you need to submit your appeal by the deadline to ensure the appeal will be heard before the summer holidays.

Appeals for Reception, Year 1, and Year 2 these classes are limited to 30 pupils per teacher by law. This means that appeals for these places are less likely to be successful.

If our school refuses your child a place because of this limit and you want to appeal, you will need to make an infant class size appeal. You can see if your reasons are likely to be successful by reading the Department for Education's information about infant class size appeals.

Other appeals  You can appeal because you want your child to attend a particular school. These are successful if the panel agree that the reasons for your appeal outweigh the school's decision not to admit any more children.

Wanting your child to go to a school because you think it is the best one in the area is not likely to convince the panel that your child should get a place there.